GlossaryKind of term: Cost and economicsQuote version
What is a quote version?
A quote version is one recorded state of a quote as it went to the customer; a later change becomes a new version beside the old one.
A new version is created as soon as anything the customer sees changes after sending, such as quantities, price, lead time, terms or the drawing revision; the previous one stays as it was. Versions are numbered so that customer and supplier can refer to the same state.
How does a quote version work in practice?
Prices move between versions for reasons you want to be able to name later: a different quantity break, a new revision with an extra setup, a changed material price or an adjusted margin. That only works if each version records what it was based on: the estimate, the revision, the rates and the prices of that moment. Without versions the last edit overwrites the one before and nobody can establish what the customer saw. The order confirmation refers to the version the customer orders against.
What is a quote version often confused with?
A quote version is not a drawing revision: the revision is the state of the customer's drawing, the version is the state of your offer. One revision can carry several quote versions, for instance after a new quantity break. A new revision usually leads to a new version, because the quote refers to the revision, even when the price stays the same.
How do you see a quote version in Blake?
In Blake every quote version has its own PDF, with CSV and JSON export. The quantity breaks and the price per piece at each quantity come from the estimate of the parts. More on estimating.
Frequently asked questions
When do I issue a new quote version?
For every change after sending that the customer sees: quantities, price, lead time, terms or drawing revision. A typo fixed before the quote goes out does not need a new version.
Which version does an order rest on?
The version the customer accepts. Put the version number in the order confirmation so that price, quantities and revision are unambiguous and a later question traces back to one state.